Gmail is the most popular web-based email client used by people these days. It has got many features which makes it an email client in lot of demand by people. On the other hand Mac Mail is a desktop-based email application used by Mac OS users. There are time when user wants to configure Gmail with Mac mail in order to access Gmail data on desktop. In this article we have come up with a solution how to import Gmail folders into mac mail or how to sync Gmail folders with Apple mail.
Let us understand the topic with the help of query:
“Hello, I have a Gmail account that is years old. It is trying to import a ton of old messages. How do you guys use your gmail on your laptop? Just straight through the website? Anyone here know how to import Gmail folders into mac mail, so that I can get all my emails on my desktop? I really don’t know how to do it. Could someone tell me the method as I have very important data stored in Gmail folder. Thanks”
Comparison of Gmail with Apple Mail
Apple mail is desktop-based email client by Apple Inc. While Gmail is a web-based email service by Google Inc.
Apple mail stores data in the configured Mac machine and Gmail on the other hand stores data on the cloud
Configuration of Mac mail is important with the email account to send and receive messages on the other hand Gmail can be run directly.
Apple mail can run on configured Mac computer where as Gmail being a web based email client can run on any computer and from any where.
How to Import Gmail into Mac Mail using Manual Method
Follow below manual steps to import Gmail to Apple Mail:
Jun 22, 2018 Create Mac Mail Backup folder and click on Create Users can also create the folder with the different name. Now select the folder to save Mac Mail export emails and press Choose After clicking on Choose button, all emails will be saved into the selected folder. Now right click on Mac Mail backup folder and copy it as shown in the screenshot. Mar 28, 2019 To fix this, you can edit the folder property using MFCMAPI or change the property using a macro. Utorrent for mac 10.7.5. Below are two macros, the first macro changes the only selected folder's PRCONTAINERCLASS property to IPF.Note if the folder type is IPF.Imap.The second macro checks the folder and subfolders.
To import Gmail into Mac Mail. Go to Mail menu and choose Add Account from the option.
Go for Google in the Choose a Mail account provider screen
Then click Continue.
When asked type Gmail email address and then click Next.
In the space provided add password to the Gmail account afterwards Click Next.
If the authentication is of two step, enter the code generated by SMS and then click Next.
The user has to make sure that the Mail is checked as one of the app to use with the account.
Calendar and notes can also be picked up. But it is not necessary in order to sync the mails
Lastly, Click Done, to complete the process to import Gmail into Apple mail.
Incase using Mail 7, Steps to Import Gmail to Apple Mail is Different.
Choose Mail > Preferences from the menu in the mail
Then Go to Accounts Tab.
Under that account list, click +(plus)
Under choose the mail account to add, the user should make sure Google is selected
Followed by Click Continue.
The user has to type full name under Name and Gmail address under Email address
When the user is asked to enter Gmail password add
In case of two step authentication, type the code that is received
Then Click Set Up
Under select, the apps to use with, make sure the Mail is checked
If the user wants Google information like calendars, contacts can be synced
Lastly, Click Done.
Limitations Of Manual Method
Due to limitation of Manual Method, an alternate method can be used called SysTools Gmail backup mac os x program. Unlike manual method it backs up email from single Gmail account. Further it allows backup of Gmail email into multiple classic file format. It helps to download email from selective folder and also helps to Gmail archive all emails before a certain date in apple mail supported file format which is not possible in case of Manual method. The process can be paused or resumed as needed. This is how alternate method can help instead of manual method to sync Gmail folders with Apple Mail.
How to Import Gmail Folders into Mac Mail using SysTools Gmail Backup
To begin with run program on Mac OS. The credential for Gmail has to be provided, once the software is launched. Then Click on Login Button
From the menu, select the format for which Back up would be created. In this case MBOX is selected as it is supported by Apple Mail. Select the box corresponding to MBOX labelled text.
Then select Browse button for the final destination of export process. Further navigate and select the destination and click choose button.
Corresponding to Browse button, selected file will be displayed in the text box. Application of customized filter can take place by clicking on Apply filter button. Provision of custom filter takes place as per which copy of Gmail account can be created like Select folder or Email filter.
Click on “Delete after download” button, if you want to delete data from Gmail once copy is created on Apple Mail. Click on No if you don’t want to delete.
Afterwards, click on Start button. The process will be started by the software.
Once process completes the file can be viewed at the destination location.
On Macintosh computer open Apple or Mac Mail
Select File Menu and choose Import Mailboxes.
There will be an appearance of Import Wizard and user has to select file in MBOX format option. Click on Continue. Go to the location where source MBOX file is stored, select the file and click on Choose button.
There will be an appearance of message wizard. It will indicated where imported mailbox file is placed with the respective name. After that click on Done. All the email of MBOX can be viewed which is imported by user in Apple Mail.
Conclusion
There are various reason why people import from Gmail to Mac Mail. The basic reason is save data on local Mac machine. There is a manual method which has been provided in order to resolve query how to import Gmail folders into Mac Mail. The process is lengthy and time-consuming and may result in data loss on the other hand. Alternate method is to takeout Gmail data in Mbox file format by SysTools backup tool and next import Gmail Mbox to Apple Mail. There are many features of alternate method which can be utilized by the user. It is upto the user to decide which method to go for.
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Last week, The Rocket Yard showed you how to use Apple’s Numbers spreadsheet app for iOS and iPadOS to capture info with forms. This week, we’ll show you how to use the free Keynote app for Mac to create a fancy photo slideshow.
Why Not Just Use the Photos App?
You’re probably asking yourself, “Wait, why not just use the Photos app to create a slideshow?” There are some good reasons to use Keynote for your slideshows instead of Photos:
You can quickly import a lot of photos to make individual slides
Each photo slide can be edited for scale and adjusted for color
More text annotations, slide transitions, and effects are available in Keynote than in Photos
You have a choice of music and voice narrations that can be added to the slideshow
You can export your slideshow as a video for sharing
Let’s get started by creating a quick slideshow.
Create A New Document
First, we need to create a new Keynote document. On the Mac, launch Keynote and select a template from the choices available. You’ll also have a choice of aspect ratio — the ratio of image width to height. Back in the days of photo film, just about every photo had either a 1:1 (square) or 4:3 aspect ratio. Digital cameras have changed that, and our Keynote slide templates come in either 4:3 or 16:9 aspect ratios.
If you plan on using AirPlay to show your slides on a standard flat-screen TV, then the 16:9 aspect ratio is probably your best bet. You can also select any one of the templates, but I found the Photo Essay template to be one of the best for slideshows.
Before we start playing with our images, let’s import them into Keynote.
Import Images
In order to get the best possible resolution for your photos, it’s a good idea to export them from the Photos app into a folder on your Mac.
In the Finder, create a New Folder by either right-clicking and selecting New Folder, or by using File > New Folder in the menu bar. As an example, I made a new folder on my Mac desktop named “Slideshow”.
Next, I launched the Photos app. Since I like taking pictures of flowers, I decided to search for flowers, then find my best photos to export to the folder. Going through the pictures, I just used a Command (⌘) – click to select multiple images.
Once I picked the photos, I selected File > Export > Export Unmodified Original to move the images to my folder. Once the export was completed, I quit Photos so I could better focus on my Keynote slideshow.
Your Keynote “deck” currently has just one slide — a title slide. Make sure that you can see both the contents of your slide folder and Keynote, then select the photos and drag them to the left sidebar where the app usually displays thumbnails of the slides. Drop the photos, and they are imported into Keynote with one photo per slide.
You’ll probably notice that if you chose a template with text on it, the text is behind your photos. We’ll take care of that in the next step. The first slide, as seen in the screenshot above, is a placeholder title slide.
Add Text Annotations
I give a lot of photo slideshows, and I know how boring it can be to talk to multiple audiences about each slide. What we’ll do is add text annotations on some slides, then add narration later. Now you don’t have to be physically at a location to share a slideshow; instead, you can just send someone the movie version of it and they can view at their leisure.
Let’s start with the text. Our first slide is just a title slide, so I’ll add my name and the title “The Flowers of Spring”. Moving on to the second slide, I notice that the default slide “master” is a text title with bulleted items beneath it. That’s really much more than I want, so under Slide Layout on the right side of the Keynote window, I click Change Master and switch to Photo – Horizontal.
Now my image is a 4:3 photo on a 16:9 slide, so I can drag the corners of the picture out to make the photo fit the slide. If you normally take photos in a 16:9 aspect ratio, they’ll fit the slide format perfectly.
To edit the title of the slide, click the word “Title” under Appearance in the Slide Layout. That brings the Title text to the top of the image. Double-click the text to highlight it, then type your text over the placeholder. My second slide now looks something like this:
In this image, notice that the photo “spills over” the size of the slide. The “greyed out” areas won’t be visible during your slideshow.
You can now go to the rest of your slides, adding text where you wish. It’s possible to add more text — like a slide number or body text — but I always find that it’s best to minimize the words to the bare minimum to describe the photo.
Add Transitions
To give your slideshow a truly professional look, add transitions between the slides.
For the first slide, I decided to use the “Fade Through Color” transition. To add a transition, click the slide to select it, then click the Animate button in the upper right corner of the Keynote window. Click “Add an Effect” and a pop-up menu with all of the available transitions appears. Once you’ve selected one, you can change various things like the duration of the transition, when the transition begins, whether or not the transition starts with a click or automatically, and so on.
Here’s an example of what the transition looks like for our first and second slides:
It’s a good idea to click the Preview button for each transition you set up so you can make sure that it fits with the theme of your slideshow. You can always click the “Change” button and try another transition if you don’t like how it looks.
Add a Narration or Soundtrack
To make a slideshow that can be viewed without your physical presence, you’ll want to add a narration. Perhaps the annotations you made on your slides tell the story and just some nice background music will suffice.
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Adding a narration is simple: you just use Keynote’s built-in recording feature to record your voice, edit the recording (if necessary), and then add it to your slide.
Click the Media button on the Keynote toolbar (it looks like a small picture), then select Record Audio from the pop-up menu. Record the narration by clicking the red Record button, and speak. When you’re done, click the button again. You now have the option to listen to the recording and edit it by trimming the beginning or end.
If you’d rather add a music soundtrack, click the Media button and select Music. This opens your Music library, at which time you can select a song or songs to accompany your slideshow. For slideshows that are going to be for you or your family, it’s fine to use any song in the library. However, if your slideshow is for public viewing, you’ll need to be cognizant of music copyrights.
There are a number of websites that provide royalty-free music that can be used in videos and slideshows(with proper attribution), such as SoundImage and BenSound. Download the MP3 files you want to use, and remember where you have stored them.
Chances are good that you’ll want the music to play in the background during the entire slideshow rather than just on one slide. To do this, click the Document button at the far right of the toolbar, then click Audio. To add your soundtrack, drag the file to the Soundtrack box in the right sidebar (where it says “Add Audio Files”), and drop it.
See “Record Slideshow” and the “Record…” button in the screenshot above? If you’d like to record a narration for the complete slideshow, here’s where you do it. The narration is layered with the soundtrack so it and the music are heard at the same time.
Make a Self-Playing Slideshow
Remember, if you send the slideshow to another person they may not necessarily know how to get it running. That’s why it’s a good idea to make the slideshow self-playing.
To do this, click the Document tab under the Document toolbar button. Here you can set an automatic delay in transitions and builds, although it’s a much better idea to do this before recording your slideshow narration so everything is synchronized.
There are checkmarks for “Automatically Play Upon Open”, “Loop Slideshow” (which is good if your slideshow will be shown repeatedly on a kiosk), and “Restart show if idle for xx minutes”. These settings are useful if you wish to send a Keynote file to someone with the app and have it play automatically, but for even easier sharing, exporting the slideshow as a movie is preferable.
Export the Slideshow as a Movie
The ultimate in sharing your slideshow comes when you send a movie file that can just be opened and viewed. Let’s export the slideshow.
Select File > Export to > Movie from the menu bar. If you’ve already set up the slideshow as self-playing and have created a recording, then all you need to do is select a video resolution (1080p/HD or 720p/SD), select “Slideshow Recording”, and export the movie.
Haven’t created a recording? Select “Self Playing” instead, choose how long you want to see each slide, and then export the movie. Note that if your soundtrack is longer than the play time for your movie, it will end abruptly! It’s always a good idea to extend the time each slide is viewed so that the visual feast and soundtrack end simultaneously.
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Here’s the sample video I’ve been creating for this article. Regardless of how the weather is where you live, or how you’re feeling cooped up in your home, be sure to take time to smell the roses!
The movie can be emailed, sent to another device through AirDrop, viewed on your Apple TV, or even uploaded to YouTube or Vimeo for sharing. Don’t forget, you can share a file or a full folder of videos using iCloud.
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Not only is Keynote a great way for you to create presentations for work, but it’s also the best way to create photo slideshows — for free! If you have some spare time on your hands or want to keep the kids busy between online classes, making a Keynote photo slideshow of a treasured family get-together or vacation is fun and easy.
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